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Applications for grants from the Association of Jersey Charities are only accepted from existing members. Members may apply for grants up to a maximum of £30,000 each year.
1. The applicant has been a member of the Association for at least six consecutive months prior to making the application (save that this requirement may be waived in circumstances of exceptional and manifest need at the discretion of the Executive Committee); and
2. The grant is to be applied (directly or indirectly) for the benefit of residents of Jersey or their family; and
3. The grant is to be applied to a charitable purpose; and
4. The applicant has displayed a sufficient need for such grant (see below for definition of need).
For the avoidance of doubt the Association defines a charitable purpose as one for:
• The advancement of education;
• The advancement of religion;
• The relief of or research into ill health; or
• Any other purpose of benefit to the community not falling within the preceding heads.
Applications for grants will only be accepted where they meet the following conditions:
1. The application is received on or before the deadline date for submitting applications for the next meeting of the Committee (as publicised on the Association’s website); and
2. The application form is (in the opinion of the Committee) properly completed; and
3. All papers and information in support of the application have been provided with the application in a form acceptable to the Committee on or before the deadline date. Including 2 quotes where goods and services are being applied for up to £9,999 and 3 quotes for grant requests of £10,000 and more.
Furthermore, the Administrator must be in receipt of your annual subscription and Annual Return.
Any grant not claimed against in a two year period will be cancelled and returned to the general pot for redistribution, save those grants where an incremental payment plan has been agreed.
Are you applying for funding to meet salaries?
Whilst we cannot provide legal advice, please do be aware that there will be employment law issues that you will need to consider should you decide to employ staff in your charity. If you decide to take on staff, the charity is ultimately responsible for meeting the salaries of its employees just as any other business.
Please note that the Association will only consider awarding grants to members to meet salary costs for a maximum of three consecutive years. After that three year period, any further application from that member to meet salary obligations will not be considered until such time as a further two year period has elapsed.
Please be advised that the approval of an application to meet salary obligations in a particular year does not mean that the Committee will automatically approve applications in future years. Each application will be individually considered on its merits in line with our published criteria.
Are you applying for funding to buy a minibus?
We have seen an increase in the requests for funding in this area. It has therefore been decided that any funding approved for minibuses, after full consideration by the Committee, will be limited to half of the cost of any vehicle sought.
It is always open, of course, for two members to make a joint application for full funding where both organisations will have use of the vehicle concerned.
Exceptions to this policy may be made by the Committee where a specialist vehicle is required but full details in support of such application will need to be given.
The Committee will expect to see, in any such application for vehicle funding, that alternatives have been carefully considered, including whether vehicles can be shared with other members and/or whether the option to hire a vehicle is a more cost effective solution in the long run.
How are the Committee considering the charity’s reserves?
The Committee expect to see (as a rule of thumb) no more than 3 months running costs as reserves. If the reserves are more than this the Committee will expect to see an explanation as to why reserves are not being utilised to meet the current funding need. This information is required before funding will be considered. Please refer to our terms and conditions (available on our website) where our reserve policy is set out in full.
Will the Committee consider previous grant decisions when considering my current application?
Yes. It is important for the Committee to consider the position fully to ensure that it makes informed decisions.
If you are considering starting a new charity in Jersey, we suggest that you bear the following points in mind:
Know your market place
It is important, right at the outset, to research your chosen area carefully and to consider whether other charities already exist in Jersey doing the same or similar work that you are contemplating. In those circumstances, it would be useful to consider enhancing the work of the existing charities rather than seeking to duplicate work that is already being done. Know your market place and do your research upfront.
Think long term and consider carefully whether you will be able to create a charity that is sustainable. Apart from the obvious need to obtain funding in due course, you will need to consider carefully your constitutional documentation and be aware that there may be employment law issues to consider should you decide to employ staff.
Membership and Maximum Annual Funding
You will only be able to apply for a grant from the Association after being a member for six months. Full guidance on how to apply to become a member of the Association is on our website.
As a start-up charity:
1. if you apply for a grant, the Committee will expect you to show in any such application (in addition to meeting our published criteria for making grants) that your charity has taken steps to fundraise itself before funding is sought from the Association;
2. the maximum funding that you will be able to apply for in your first two years of membership will be at the Committee’s discretion; and
3. please read our general guidance section on applications for funding for salaries, minibuses; the consideration of a charity’s reserve and historic decision of the Committee above.
Whilst we are unable to provide legal advice to you, we are here to help so do get in touch if you would like to talk matters through.
Please note that this online form cannot be saved. To ensure you do not lose data already input, type your answers into a Word document and copy and paste the data into the form once you are satisfied with your answers, and submit immediately. A copy of the completed form will come back to the email address entered on the form for you to print, sign and send in with your supporting documents. It is this paper version that must be with the Administrator by the deadline date.
- DO NOT PRINT THE SCREEN, WAIT FOR THE EMAIL AFTER SUBMITTING THE FORM.
Tell us more about your application. Don't forget to include estimates or quotations when you submit the paper copies to the administrator.
Explain how this project will benefit residents of Jersey directly or indirectly
See point 4 in the "Criteria for Making Grants"
See "Notes on Need" in the guidance notes
Financial information. Along with the information requested below you must also submit a copy of your organisation's financial accounts which are no more than 18 months old.
If more than one component please list each element separately.
Has any funding been received from or is being applied for from other organisation, if so please provide full details: including the name of the organisation, the amount applied for and the likely date when a decision will be made.
Please explain why any available current cash/investment balances (if sufficient) are not being used
Please complete this section if you have any additional information which may help with your application.
You must enclose the following documents/information with your printed copy of this form:
Financial accounts which are no more than 18 months old;
Bank statements showing balances on all accounts held by your organisation;
Where equipment is to be purchased or building improvements carried out, quotations or estimates of the anticipated costs.
Grants requests in excess of £5000 must also be accompanied by:
Cashflow and surplus projection for the 18 months from the date of this application;
18 month expenditure forecast from the date of this application;
18 month income forecast from the date of this application;
Financial statements for last three years (where applicable).
Full Criteria and Terms & Conditions of grants can be found here.
- Once the application has been submitted, it will be placed in the "Private Members Area" for viewing by Members only prior to the next meeting in order for Members to comment on the application
- After the next meeting of the committee at which your application is to be considered, you will be contacted by letter confirming the outcome. If unsuccessful, full reasons will be given
- If successful, payment will ordinarily be paid directly to the bank account of the Member charity on production of final invoices/statements/contracts etc - the Administrator will liaise with you on this point
- Acknowledgement of receipt of funds will be required
- We are bound by a Service Level Agreement with the Economic Development Ministry to audit a percentage of grants awarded and may contact you in this respect
- A Post Project Completion Report must be supplied on completion of the project
- We encourage all Members who have been awarded grants to give publicity to the AJC where ever possible.
- Should you have any problems with this process please contact the Administrator
- In signing this form you acknowledge that you have read the 'Criteria for Making Grants', 'Definition of Need', 'Stance on Member's Reserves' and 'Terms and Conditions'.
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