Committee Treasurer

The Jersey Women’s Refuge is currently looking for a Treasurer to join our Committee on a voluntary basis.

The Jersey Women’s Refuge provide a wide range of support to women and children throughout Jersey who have been the victims of all forms of domestic abuse. We also provide education to the wider community to help the public understand and identify abusive behaviours.

The Jersey Women’s Refuge has a full time staff of 7 together with a team of volunteers. We operate walk-in, temporary safe accommodation which has 7 bedrooms and can hold small families as well as individual women. We currently provide the only safe place in Jersey for women and children suffering domestic violence. We work in coordination with a number of government and other charitable organisations to ensure the safety of our clients.

Summary

Overall

• Oversee the financial affairs of the organisation and ensure they are legal, constitutional and within accepted accounting practice.
• Ensure proper records are kept and that effective financial procedures are in place.
• Monitor and report on the financial health of the organisation.
• Oversee the production of necessary financial reports/returns, accounts and audits.

Specifically

• Liaise with relevant staff, committee members and/or volunteers to ensure the financial viability of the organisation.
• Make fellow committee members aware of their financial obligations and take a lead in interpreting financial data to them.
• Regularly report the financial position at committee meetings (balance sheet, cash flow, fundraising performance etc).
• Oversee the production of an annual budget and propose its adoption at the last meeting of the previous financial year.
• Ensure proper records are kept and that effective financial procedures and controls are in place, ie:
o Cheque signatories
o Purchasing limits
o Purchasing systems
o Petty cash/ float
o Salary payments
o Pensions
o PAYE and NI payments
o Others as appropriate
• Appraising the financial viability of plans, proposals and feasibility studies.
• Lead on appointing and liaising with auditors/an independent examiner.
• Undertake bookkeeping duties and/or oversee the finance volunteer ensuring posting and bookkeeping is kept up-to-date.
• Maintain the petty cash system and regularly process petty cash claims.
• Regularly carry out reconciliations/ oversee regular reconciliations by the finance volunteer.
• Arrange payments to creditors as appropriate and arrange appropriate signatures on payments.
• Make the necessary arrangements to collect payments from debtors and bank payments promptly.

Qualities

• Knowledge and experience of current and fundraising finance practice relevant to voluntary and community organisations.
• Knowledge of bookkeeping and financial management (as necessary).
• Good financial analysis skills.
• Ability to communicate clearly

Any applications should be sent to the Chairman, Jamie Orchard at james.f.orchard@gmail.com together with a brief introductory letter in respect of the applicant together with a CV of any relevant experience.

AND

Committee Secretary

The Jersey Women’s Refuge are currently looking for a Secretary to join our Committee on a voluntary basis.

The Jersey Women’s Refuge provide a wide range of support to women and children throughout Jersey who have been the victims of all forms of domestic abuse. We also provide education to the wider community to help the public understand and identify abusive behaviours.

The Jersey Women’s Refuge has a full time staff of 7 together with a team of volunteers. We operate walk-in, temporary safe accommodation which has 7 bedrooms and can hold small families as well as individual women. We currently provide the only safe place in Jersey for women and children suffering domestic violence. We work in coordination with a number of government and other charitable organisations to ensure the safety of our clients.

Summary

The Committee Secretary is primarily responsible for the smooth and efficient running of meetings of the Management Committee. The Committee Secretary will work closely with the Chairman of the Committee to provide assistance and support.

The Committee Secretary maybe involved in monitoring the compliance with various legislative requirements affecting JWR and its activities [KP: I would envisage this maybe as an oversight function if the Manager continues to monitor JWR legal obligations]. The Committee Secretary will assist the Chairman in ensuring that Committee decisions are acted upon and that decisions made are in accordance with the Constitution.

Overall
• To ensure the smooth operation of JWR’s formal decision making process, in particular;
o that committee meetings are properly organised, administered and recorded, with an effective flow of information.
o that the AGM, EGMs etc are properly constituted and administered
o that membership records are kept up-to-date.
o that annual returns are made to regulatory bodies as appropriate and in the correct format.
o that JWR complies with its governing document.
Specifically

• Ensure that committee meetings and the AGM are run according to the constitution.
o Ensure nominations for Committee membership are received in time and in the correct format.
o Ensure voting procedures are followed correctly.
o Ensuring that any required business is dealt with (such as appointment of auditors).
• Drafting of the agenda with the Chairman.
• The collection, organisation and distribution of such information, documents or other papers for a meeting.
• Ensuring that all committee meetings are minuted and that the minute books are maintained
• Action is taken on matters arising and action points are recorded and monitored.
• Ensure accurate and up-to-date membership records are maintained in accordance with the constitution.
• Accurately record decisions and actions in the minutes and report to the next committee meeting on the progress of actions and the result of decisions.
• Deal with correspondence, writing letters/emails as agreed at committee meetings, summarising correspondence/emails received at the next committee meetings and drafting replies as appropriate.
Qualities
• Have a good knowledge of the JWR Constitution;
• Able to give clear advice on procedural matters;
• Be methodical, well organised, with an orderly mind;
• Bring objectivity to the proceedings;
• Deal promptly with correspondence;
• Be able to take accurate notes of meetings;
• Work well with the Chairperson;
• Have knowledge or experience of committee procedures.

Any applications should be sent to the Chairman, Jamie Orchard at james.f.orchard@gmail.com together with a brief introductory letter in respect of the applicant together with a CV of any relevant experience.